👥 1. User Roles
- 🗂 Secretary: Manages fund transfers to field agents.
- 🛒 Agent: Receives funds, purchases products from suppliers, and ships them to the central warehouse.
- 🚚 Driver: Ensures the secure transport of goods to the central warehouse.
- 👨💼 Admin (Boss): Oversees all operations, controls access, and manages user accounts.
- 🌿 Supplier: Registered producer directly supplying products to agents.
💸 2. Secure Fund Transfers
From the management interface, the secretary initiates fund transfers to agents. Each transfer is documented with the date, amount, and beneficiary’s name.
✅ 3. Receipt Confirmation
Before the amount is officially credited, the agent must confirm receipt of the transfer. This process adds a crucial layer of security to ensure operational transparency.
🛒 4. Purchasing Goods
For each purchase, the user enters key data: quantity, unit of measure, unit price, type of purchase (cash or credit), and the supplier involved.
- Cash: The amount is automatically deducted from the available balance.
- Credit: The amount remains due and will be settled later via the Payment menu.
🚚 5. Shipment to the Warehouse
Once purchases are completed, agents arrange the shipment of goods to the central warehouse by assigning a driver. Each shipment is carefully documented: shipped quantity, driver’s name, and contact details are recorded for accurate tracking.
📦 6. Export & Resale
The Boss is responsible for reselling the products to generate revenue. They accurately record the quantity sold, the unit price applied, and the customer information.
👥 7. User Management
This feature allows efficient management of user accounts, assignment of agents to the appropriate warehouses, and registration of suppliers. The administrator can enter full details for agents: name, contact, assigned role, and the warehouse where they operate.
- Initial Password:
📊 8. Reports & History
- Detailed tracking of transfers per agent
- Complete history of purchases made
- Monitoring of payments, whether in cash or on credit
⚙️ 9. User Settings
- Secure password modification
- Easy update of contact details (email & phone)
- Secure logout from the system
🔐 10. Security & Access
- Secure, encrypted login
- Enhanced protection of sensitive data
- Granular access management based on user profile
